Hear ye! Hear ye! We’re inviting crafters, artists, makers, bakers and entrepreneurs to sell their magical merchandise or promote enchanted services at Fantastical Fairytale Festival!

An outdoor 10’ x 10’ booth is only $75 for the two day event, and larger spaces are available. Vendors are to provide their own tent, tables & chairs, and there is no access to power or internet available.
















    Booth size request (there is a $75 charge for each additional 10' x 10' space):


    Terms and Conditions

    Participant agrees to abide by the rules and regulations of Robot Pumpkin and Genesee County Parks (the Commission). Participant agrees to obtain, at their own expense, any applicable licenses or permits which are required for operation of its trade or business for the duration of the event and pay any and all taxes, including applicable sales tax of any nature that may be levied against it as a result of the operation of its trade of business in its contracted space. Participant agrees to only occupy, sell, promote or advertise their products and services in the space that it is assigned. Participant will not share space with another vendor/exhibitor/company/organization unless given written permission from Robot Pumpkin. This includes, but is not limited to, displaying business cards or other promotional items in the assigned space. Participant agrees to allow Robot Pumpkin to use its information (including name, image and samples of work, etc) in the promotion and advertising for Fantastical Fairytale Festival.

    Owner/Operator Rights

    Robot Pumpkin reserves the right, in its sole discretion, to accept or deny the application of participants that will be at Fantastical Fairytale Festival. This decision will be made in the best interest of Robot Pumpkin, Genesee County Parks, other participants, attendees of Fantastical Fairytale Festival and Genesee County Parks. This includes the rights to reject or prohibit exhibits or participants which Robot Pumpkin or the Commission finds offensive, disruptive or inappropriate to the aforementioned parties. Robot Pumpkin reserves the right to change the layout of the event and/or relocate participants, vendors and exhibits. This may include canceling, relocating or changing the event date. Robot Pumpkin has the right to modify and/or change the rules and regulation governing Fantastical Fairytale Festival.

    Compensation

    Upon acceptance and approval, vendors will receive an invoice from Robot Pumpkin via email with instructions for making payment. Payments must be received by the due date listed, and vendor fees are non-refundable.

    Damages and Indemnity

    Participant agrees to indemnify, defend, and hold harmless Robot Pumpkin, the County, its officials, officers, agents, and employees from any and all claims, damages, or liability, including defense costs, arising out of the Participant’s performance of the services or presence on the County’s property or worksite.

    Independent Contractor

    
The parties acknowledge that Participant and its agents and employees are independent contractors and are not the employees of the County.

    Compliance with Laws and Rules

    
Participant shall abide by all applicable federal, state, and local laws, ordinances, and regulations. Participant agrees to abide by the rules and regulations of the Commission which are presently in effect, or which may be put into effect during the term of the Agreement. Participant acknowledges receipt of these rules. Participant shall not discriminate against any person by reason of race, creed, color, sex, national origin, or any other basis prohibited by law.

    Early Termination

    
In the event Participant fails to fully perform pursuant to the terms of this Agreement, or the Commission, in its sole discretion, finds the performance unsatisfactory, the Commission may elect to declare this Agreement terminated. The failure of the Commission to terminate this Agreement upon a particular violation by Concessionaire shall not be considered a waiver of the Commission's right to terminate this Agreement for subsequent violations.

    Liability

    Participant assumes all risk of personal injury or death and property damage or loss from whatever causes arising, while on premises owned by Genesee County, and release Robot Pumpkin, Genesee County, Genesee County Parks and Recreation Commission, and their officers, agents and employees from any liability therefore, directly or indirectly, and will defend, indemnify and hold harmless Robot Pumpkin, the County, Parks and Recreation Commission, and their officers, agents and employees from any such liability, whether or not arising out of negligent or willful actions or the failure to act on the part of Robot Pumpkin, the County, Parks and Recreation Commission, or their officers, agents and employees.

    Insurance

    Participant is responsible to insure its own exhibit, personnel, display and materials from any damage or loss through theft, fire, accident or other cause and excepts all risks. Participant shall not make any claim or demand or take any legal action against Robot Pumpkin, Genesee County, Genesee County Parks and Recreation Commission for any loss, damage or injury howsoever caused, to the participant, its directors, officers, agents, representatives and employees or their respective property.

    Vendor/Exhibit Space

    Vendors are to provide their own tent with mandatory stakes or weights (min 40 pounds securely attached to all four sides) along with tables and chairs. Vendors must have tent to participate. Electricity is not provided for this event, and generators must be pre-approved. All construction and setup of booths and displays must be completed a half hour before the start of the event. All vehicles must be out of the park by 10:30am prior to Village opening. Gates will reopen for cars to re-enter the park no earlier than 5pm and after guests have cleared the park. Participant agrees to remove its display and equipment at the conclusion of the event, and return their assigned display space to the same condition as move-in. Failure to do so will require participant to pay any additional cost of clean-up.

    Intellectual Property

    Participant will assume all costs arising from the use of patented, trademarked, franchised or copyrighted materials, devices, processes or dramatic rights used on or incorporated into their display. Participant agrees to indemnify, defend and hold harmless Robot Pumpkin and the facility from any claims or costs, including legal fees, which might arise from question of use of any such material described above. “Fantastical Fairytale Festival” and “Robot Pumpkin” logos are the sole intellectual property of Robot Pumpkin.

    Inclement Weather

    Hours of event may be adjusted or cancelled due to forces of nature or other occurrences beyond our control for safety purposes. Such changes will not be considered a breach of agreement and will not constitute grounds for booth refund. Vendor assumes and understands all risks related to an outdoor event including but not limited to weather related challenges.

    Cancellation

    Participant shall have the right to cancel this agreement by written notice no later than thirty (30) days before the day of the event. Vendor fees are non-refundable. Robot Pumpkin has the right to cancel this agreement without notice and all rights of participant will cease. In the event that the facility in which Fantastical Fairytale Festival is to be held becomes unavailable for occupancy or Robot Pumpkin is unable to permit participant to occupy the facility or space, or the event is canceled or curtained for any reason beyond the control of Robot Pumpkin, including but not limited to, casualty, fire, lightning, flood or other Acts of God, civil disturbances, strike, lockout or boycott, Robot Pumpkin will not be responsible for any loss of business, loss of profits, consequential or special damages or expenses of any nature that participant may suffer.

    Consent and Release

    Participant grants Robot Pumpkin, Genesee County, Genesee County Parks and Recreation Commission, and their officers, agents and employees of, consent to use its name, photograph(s), likeness and voice for the use and reuse, in conjunction with broadcasting, publicizing, and advertising for Genesee County and Robot Pumpkin. Participant further grants Robot Pumpkin, Genesee County, Genesee County Parks, and Recreation Commission the right to license others to use and reuse the above cited material in the same manner.

    Taxidermy

    Participant agrees that all taxidermy and animal specimens, bones, etc. if used, were legally and ethically sourced and all federal and state laws and regulations were followed in obtaining.